Governance Management & Administration criterion 10
Enrolment records are maintained for each child attending. Records are kept for at least 7 years.
Documentation required:
Enrolment records for each child currently attending and for those who have attended in the previous 7 years.
Records include at least:
- the child's full name, date of birth, and address;
- the name and address of at least 1 parent;
- details of how at least 1 parent (or someone nominated by them) can be contacted while the child attends the service;
- the name of the medical practitioner (or medical centre) who should, if practicable, be consulted if the child is ill or injured;
- details of any chronic illness/condition that the child has, and of any implications or actions to be followed in relation to that illness/condition;
- the names of the people authorised by the parent to collect the child; and
- any court orders affecting day to day care of, or contact with, the child.
Related to clause 47(1)(c)(i) of standard.
Rationale/Intent:
The maintenance of enrolment records provides evidence of the accountability of service providers to the community and government for Crown funding. Enrolment records are also an indicator of good management and administration practices necessary to ensure the safety of the children attending.