9-4 Calculating the staff hour count
Introduction
This section explains how you can transfer the Registered and Other Teacher hour information from your Early Childhood Staff Form to your RS7 Form.
See also
Below is a list of links to other information referred to in this section:
Mixed and all-day kindergartens
The Staff Hour Count must be completed by all kindergartens that operate all-day.
Kindergartens that operate a mixture of all-day and sessional must complete the Staff Hour Count for the days that they operate as all-day.
Step 1: daily Registered Teacher Hours
Follow the steps below to calculate the daily actual Registered Teacher Hours for your service:
| Step |
Action |
| 1 |
For the first day of the funding period, use your Staff Record to total the actual hours worked by ECE qualified registered and New Zealand qualified registered primary teachers who were being counted towards regulated (ratio) staff. |
| 2 |
Round the total to the nearest hour.
For example: 68 hours and 30 minutes would be rounded to 69 hours whereas 68 hours and 29 minutes would be rounded to 68 hours. |
| 3 |
Write the total in the column labeled “yes”, in the box for the first day of the funding period. |
| 4 |
Repeat steps 1-3 for each day in the first month of the funding period. |
Step 1: All-day example
On 1 September, Rimu Road Crèche had two registered teachers (Hine and Susan) working. Hine was counted towards regulated (ratio) staff for 7 hours and 35 minutes. Susan was counted towards regulated ratio staff for 4 hours.
11 hours and 35 minutes can be rounded to 12 hours.
|
ECE Qual. & Reg |
|
Yes |
No |
| 1 |
12 |
|
Step 1: Sessional example
On 1 September, Moana Valley Preschool held two sessions. At the morning session, two registered teachers (Chris and Leilani) were working. Each counted towards regulated (ratio) staff for 3 hours.
At the afternoon session, one registered teacher (Leilani) was working. Leilani was counted towards regulated (ratio) staff for a further 3 hours.
Moana Valley Preschool had 9 Registered Teacher Hours for 1 September.
|
ECE Qual. & Reg |
|
Yes |
No |
| 1 |
9 |
|
| 2 |
|
|
Step 2: Daily Other Teacher hours
Repeat Step 1 for the hours worked by Other Teachers who were being counted towards regulated (ratio) staff.
Write the total in the column labeled “No”, in the box for the first day of the funding period. Repeat for each day in the first month of the funding period.
|
ECE Qual. & Reg |
|
Yes |
No |
| 1 |
12 |
15 |
| 2 |
|
|
Step 3: Monthly Registered Teacher Hours
Add together all the Registered Teacher Hours in the column labeled ‘yes’ for the first month of the funding period.
Write the total in the box labeled “Total” at the bottom of the “Yes” column:
Repeat for each month in the funding period.
Step 4: Monthly Other Teacher Hours
Add together all the Other Teacher Hours in the column labeled “No” for the first month of the funding period.
Only count Other Teacher Hours required to meet the regulated (ratio) staff requirements.
Write the total in the box labeled “Total” at the bottom of the “No” column.
Step 5: Complete rest of RS7
Repeat steps 1 to 4 for each month in the funding period.
The Ministry will calculate the proportion of Registered Teacher Hours and determine the funding rate for your service.
Tip
You may like to calculate the proportion of Registered Teacher Hours in advance of receiving your funding advice notice. The calculation is:
Total Registered Teacher Hours for the four month period (rounded)
_________________________________________
x 100
Total Registered Teacher Hours + Other Teacher Hours for the four month period (rounded)