7-6 Substitute days and hours

Introduction

Services can get special permission to be open at times for which they are not usually licensed. This can be for a substitute day, or a number of substitute hours.

For the definition of a 'substitute day' refer to the Glossary in this Handbook.

Approval required

Services must contact their Ministry local office for approval to operate at times other than those for which they are licensed.

Examples

A service might request a substitute session when their afternoon session conflicts with a community event (e.g. the A&P show).

A service might request a substitute day when there is a special event or hui taking place.

Funding

Note: Funding is only available for a substitute day, or hours if approved by the Ministry local office.

Funding for a substitute day or hours is on the basis on attendance only.

Attendance must be recorded as a casual booking because attendance on this day will differ from the child's enrolment agreement.

Absences cannot be claimed for children who do not attend the substitute day or hours.

Completing the RS7 form

This table shows how to record substitute days on the RS7 Form:

Two sessions on one day

You must record the FCHs specific to individual sessions where two sessions are held on a day usually licensed for one session.

Example: Funded Child Hours

Here is a substitute session recorded in the Funded Child Hour Entitlement Section of the RS7 Form:

Record keeping requirement

A copy of the Ministry local office approval letter must also be kept at the service and must be available on request to authorised persons.