7-5 Emergency closure
An emergency closure occurs when circumstances beyond the control of individual services cause temporary closures.
Closures are normally for one or two days only.
Funding will continue where a service was forced to close for a short time, in an emergency only when funding approval for the emergency closure is obtained from the Ministry local office.
The following are examples of emergencies where funding will continue:
- extreme weather conditions
- interruptions to essential services
- non-controllable health and safety issues
- civil defence emergencies.
The following examples are not emergencies:
- lack of staff
- person responsible is absent
- funerals in the community1
- A&P show.
The Ministry will not fund closures caused by these circumstances.
If your service is forced to close in an emergency:
||Contact your Ministry local office at the first available opportunity.|
||Attach a copy of the letter from your Ministry local office confirming your service was closed due to an emergency, to your next RS7 Form.|
Record keeping requirements
The following table shows the record keeping requirements for services that have closed unexpectedly:
|If your service...
||then you must...|
|was given Ministry local office approval for an emergency closure
- note the Emergency Closure on your RS7 using the code ‘EC’ on the day of the emergency closure
- record the same enrolment pattern on the RS7 for the days of closure as for the previous month
- attach a copy of your approval to your RS7
- keep the original approval for your records.
|was not given Ministry local office approval for and emergency closure
||record the days of closure as days of non-operation on your RS7.|
1 There may be exceptions to this, Contact your Ministry local office for further details.